File Link AI — Privacy Policy

Last updated: 20 June 2026

File Link AI ("the add-on", "we", "us") is a Google Workspace Add-on that helps you view, organise and save attachments and links from your Gmail threads. This policy explains what data the add-on accesses, how it is used, and your choices.

1. Information we access

When you open an email thread with the add-on active, File Link AI reads:

• Attachment names, sizes and types in that thread
• Links contained in the message bodies of that thread
• Sender names and message dates
• The email subject line, used to suggest project names

The add-on only accesses the thread you currently have open. It does not scan, index, or read your wider inbox.

2. How we use it

• Displaying files and links in the add-on sidebar.
• Saving files to your Google Drive when you choose to, into folders the add-on creates on your behalf.
• Organising files by project, stored in your account's add-on preferences.
• AI features (Pro): filenames and the project name may be sent to Anthropic's API to generate document descriptions and filename suggestions. File contents are never sent — only filenames and metadata.

3. Data storage

The add-on stores small amounts of preference data (project names, keywords, viewed-file markers, Drive folder references) using Google's PropertiesService, which is tied to your Google account and not accessible to us or third parties. We do not operate our own servers or databases, and we do not store copies of your files or emails.

4. Third-party services

AI features use the Anthropic API. When you use these features, filenames and project context are transmitted to Anthropic solely to generate the requested output. See Anthropic's privacy policy at anthropic.com/legal/privacy. File contents are never transmitted.

5. Data sharing

We do not sell, rent, or share your data with any third party for advertising or marketing. The add-on does not contain advertising or tracking.

6. Google API Services User Data Policy

File Link AI's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

7. Your choices

• You can remove the add-on at any time from Gmail settings, which revokes its access.
• You can revoke access directly at myaccount.google.com/permissions.
• Files saved to your Drive remain yours and are unaffected by removing the add-on.

8. Contact

For privacy questions, contact: [your email address]